“High capacity scanning” refers to the ability of a scanner or multifunction printer to scan and digitize a large number of documents in a single go. If your organization handles a lot of paperwork, being able to scan in a stack of documents—rather than one at a time as is the case with old style flatbed scanners—can be a massive benefit to your entire team’s overall productivity.
In this blog post, we’re going to take a look at high capacity scanning, how it works, and why it’s definitely an option you want. Many modern Xerox MFP models are capable of high capacity scanning, so you’re not particularly lacking in options.
Let’s learn more:
What Exactly Is High Capacity Scanning, and How Does It Work?
When you start to look into high capacity scanning, you’re likely to come across the acronym ADF a lot—this stands for automatic document feeder. The ADF is like a hopper that allows you to place a stack of documents in the feeder, which then automatically feeds each page into the scanner or MFP.
It works pretty much exactly how you’d expect it to work: you bring a stack of your documents to the MFP, put them in the feeder, and your machine gets to work digitizing them. How many pieces of paper depends on the ADF itself, depending on model you can typically expect to be able to scan anywhere from fifty to two hundred sheets in a single stack. After scanning, you can choose whether all documents should be in a single file, or if they need to be split into separate files. Tools like the Xerox Intelligent Filer app can help automate this process.
The Benefits of High Capacity Scanning With Your Xerox Multifunction Printer, and Real-Life Use Cases
The obvious benefit to having high capacity scanning capabilities in your workplace is that it’s a huge time-saver. Rather than scanning one sheet after another by hand, you can simply dump your documents into the feeder and you’re done.
Imagine a local retail store that handles a variety of documents each day, ranging from supplier invoices, inventory data, employee records, and so on. At the end of the day, these documents have piled up on your desk. With a Xerox MFP that includes high capacity scanning, you can quickly convert these documents into digital format, no longer needing to manually feed each sheet into a scanner.
Storing documents digitally also simplifies retrieving any piece of information, as you can easily search for and find documents on a computer—and this process can be made even easier and faster using something like the aforementioned Intelligent Filer app.
Efficiency like this is vital for small businesses where every minute counts, and staying organized can mean the difference between responding to customer needs promptly, or falling behind.
Interested in Getting Your Scanning Done Faster? Contact Our Team of Experts to Get Started
Multifunction printers from Xerox can print, copy, scan, and fax… and a whole lot more. If you’re excited about getting your scanning done faster, which you will with a Xerox MFP, you haven’t seen anything yet. Thanks to ConnectKey technology, modern Xerox MFPs have more features than you’ll know what to do with—and that’s all right, because you can pick and choose the tools that you need for your unique goals. To learn more, please feel free to contact us or request a free online quote.
