Preferred Document Solutions Xerox Office Copiers & Printers in Colorado Springs and Pueblo, Colorado
Preferred Document Solutions Xerox Office Copiers & Printers in Colorado Springs and Pueblo, Colorado

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New Metallic Color Options Are Available for the Xerox Proficio Press Line

As a print service provider, you may have noticed more of your packaging and label clients asking for a "metallic" look on their designs lately. It's becoming popular, and most people outside of the print business (e.g., people who aren't sure what CMYK stands for!) would never guess that getting those kinds of finishes is a challenge without the right equipment. Fancy metallic finishes have traditionally meant foil stamping or screen printing, [...]

Meet the Newest Members of the Xerox C Series: The Xerox C240 and C300

Did you hear that recently Xerox refreshed their much beloved C-Series? For small business owners who need a reliable, easy to operate printer that consistently outputs great quality prints day in and day out, this is definitely good news. If you happen to be at a point where upgrading was on your mind, you'll be glad you waited because Xerox just introduced the C240 and the C300 printers. They're well built, sensibly [...]

Xerox and Fiery Team Up to Make the PX300 and PX500 Even Better

If you own a production press from Xerox's beloved Proficio line, whether that's the PX300 or the PX500, you already know that these modern machines are a joy to use for so many reasons, from efficiency to quality. Now, thanks to Xerox's collaboration with Fiery, the FS700X Pro platform makes these production presses an even smarter, easier choice for any print service professional. What Is the Fiery FS700X Pro Platform and What [...]

Intelligent Document Processing Doesn’t Have To Be Hard OR Expensive: Meet EveryDoc

Collecting documents is easy. You probably have a pile of them nearby! That’s easy part. Every business, large and small, is “drowning in paperwork.” The hard part is what you do with the data in those documents. Or rather, how you process it so that it can be useful to you. If you’re doing that work manually, there’s a very good chance you could save a significant amount of time with modern [...]

How To Instantly Translate Physical Documents With Your Xerox MFP

These days, translating a digital document written in another language is relatively easy. There are many services online to choose from. However, what if you ever needed to translate a physical document? Sure, you could scan the document, perform an OCR operation on it, and then take that digitized text and plug it into your favorite translation service. But this is quite a lot of work. What if you’re in a hurry? [...]

Eliminate Repetitive Tasks and Bring Focus Back to Your Office With Xerox RPA

Isn’t it great when you finally have a business team that you’re proud of? Finding a capable, talented employee is like striking gold. That’s why it can feel pretty bad watching that very same capable, talented employee spend most of his or her afternoon manually entering data from one system into another. You know they’re capable of more, but the work needs to get done. This describes a common problem in many [...]

How Rule-Based Printing Cuts Costs and Conserves Resources

Almost everyone who has worked in an office has printed something they didn’t actually need. Accidents happen! Hopefully when this has happened to you it was simply the wrong single-page printout. But sometimes these mistakes can be worse; imagine a new employee printing a 50-page internal draft document, but forgetting to adjust the settings on the printer so that it didn’t come out as a high-resolution, full-color printout (on your precious high-gloss [...]

When Manual Processes Beat Automation (And When They Don’t)

Here on the Preferred Document Solutions blog, and basically anywhere that modern office technology is discussed, automation is the talk of the town. Everywhere you look, you can find tips on how to automate common office workflows to make your day-to-day tasks easier and more efficient. Xerox in particular is an industry leader in all things automation. They’ve built an impressive arsenal of automation tools to help you do exactly that, and [...]

What’s the True Cost of Manual Data Entry in Your Organization?

Imagine that you have a member of your office staff that you pay $20 per hour. Each day, that staff member spends only about 30 minutes doing manual data entry. No big deal, right? The job is getting done, and you trust your team member to do a great job (even if the task is a wee bit boring). Well… if you consider that on average, there are 250 working days per [...]

Small Changes, Big Results: Optimizing Your Xerox Workflow Efficiency

Regardless of which industry you find yourself working—whether that’s in business, education, healthcare, or the non-profit sector—there is always office work to be done. And most leaders in the office workplace would agree with the following sentiment: if a task can reasonably be automated, it probably should be. Xerox has many ways to help organizations find the manual processes in their workflows which can (and probably should) be automated. Furthermore, modern Xerox [...]

Standardize, Automate, and Control Costs With Xerox FreeFlow for Print Service Providers

On the surface, it looks like print service providers have a pretty simple job. You print stuff, hand it over to your clients, and get paid. Right? Of course, if you’re in the industry, you know that’s such an inaccurate statement as to be laughable. Business owners and decision makers practically have to be “jacks of all trades.” Of all the daily tasks and management you do, though, it could be (easily) [...]

Add Secure, Auditable, Easier Faxing to Your Xerox MFP With the XM Fax App

Fax technology is one of those things that’s “baked into” business, healthcare, law, and many other industries. Thus, a lot of small and midsize businesses still use traditional fax machines, not necessarily because it’s easier, but because it’s required by certain vendors or regulatory compliance needs. Faxing in the traditional way could best be described as “clunky.” It’s slow, error prone, and expensive. With a Xerox multifunction printer (meaning that it can [...]

Deadline Soon! Keep Scan To Email Working After the Basic Auth Shutdown in Microsoft Exchange

Does your organization use Microsoft 365 or Exchange Online? Microsoft is rolling out changes next year that could impact your ability to send email from certain office hardware and software unless you take action before March 2026. Here’s what’s happening: the older, less-secure method of authentication to send emails (“Basic Auth” for SMTP) is being permanently disabled in favor of the newer, more secure OAuth 2.0 authentication framework. Devices and software using [...]

How Xerox’s XMPie StoreFlow Helps Print Providers Build Automated Online Storefronts

Does your print shop still rely solely on walk-ins and phone orders? Times have changed, as you no doubt already know. The modern customer expects modern conveniences. That is to say, people want the ability to order exactly what they want, when they want it. An online storefront for your print ship is a must-have. And if you do already have an online storefront, can you honestly say that it’s a truly [...]

A Smarter Way To Reach Customers Using Xerox’s PersonalEffect Print

Did you know that Procter and Gamble is one of (if not the) largest advertiser in the world? The parent company of consumer brands like Tide, Gillette, and many others, estimates assume that P&G’s annual ad spend is somewhere between $8 and $10 billion-with-a-B per year. Oh, to have an advertising budget like that! Sadly, the rest of us will have to make do with what we have. For startups and small [...]

Ditch the Manual: How Xerox’s CareAR Instruct Takes the Guesswork Out of Printer Maintenance

Finally, an app that understands your printer better than you do. Just kidding! Well, maybe—Xerox’s CareAR Instruct app for Android and iOS devices just might know more about your printer than you do. That’s it’s job, after all: the purpose of the app is to guide you step-by-step through maintenance, troubleshooting, and common printer tasks using augmented reality. It’s actually really cool and probably the most futuristic thing you’ve seen in a [...]

What Happens After You Scan? Understanding the Role of IDP in Document Workflows

What happens after you scan a document? The answer to that question can have a significant impact on how efficient your document workflows really are. On a brand new MFP that hasn’t been customized, scanned documents are typically saved to the machine’s local storage and/or emailed to a preferred recipient. (There are other default destinations too, like network folders or USB drives, but generally speaking, that’s what happens.) However it goes, someone [...]

How to Prepare for Windows Protected Print Changes

Did you know that nearly 10% of known Windows security issues have been caused by Microsoft-caused print vulnerabilities? It’s true—and it’s a big problem. That’s why Microsoft is rolling out their new Windows Protected Print feature, a new and far more secure way of allowing your Windows computer to interact with your Xerox printer. At the time of this writing, Windows Protected Print is optional. However, it’s important that you know about [...]

Strengthen Team Communication With Xerox’s Information-Sharing Tools

How efficient is information-sharing in your office really? If your team encounters problems like duplicate work (two people doing the same task unknowingly), scattered information that’s difficult to find, delays or difficulty in collaborative efforts, or members of the staff feeling “left out of the loop,” then your office most certainly has room for improvement. These problems are all symptomatic of a common but entirely fixable problem: information silos. Let’s take a [...]

How To Manage Every Stage of the Document Lifecycle With Xerox Technology

Like everything else, documents have a lifecycle. From creation to eventual deletion, your documents exist in a variety of stages throughout the span of time they’re useful in your organization. Xerox technology is a fantastic way to manage your documents throughout every stage of their “lifespan.” In today’s Preferred Document Solutions blog post, we’re going to examine the document lifecycle and discuss how Xerox can help you (and your documents!) every step [...]

Track, Optimize, and Cut Printing Costs With Xerox Print Analytics

There are things we track in life that we wouldn’t dream of leaving up to chance. A popular example is that you track (very closely no less) the amount of fuel left in your vehicle. A mistake in your data will inevitably lead to being stranded on the side of the road (i.e., running out of gas). With this logic in mind, why aren’t you tracking one of your most vital office [...]

Simplify Stock Media Management with Xerox PredictPrint for Your Production Printer

If you or a member of your staff operate a production printer, it’s probably in an environment where tasks are time sensitive. Perhaps you work with a high volume of incoming tasks, and maybe each of those tasks have different requirements, ranging from various media types and sizes, to precise color calibrations and alignment settings… all of which, of course, need to be adjusted for each job. Needless to say, it can [...]

Do You Run a Small Office With Big Printing Demands? Consider the Xerox C325

In the past few years, Xerox has been coming out with a handful of truly excellent multifunction printers intended for small workgroups and individuals—the kind of great MFP you’d find in a well-outfitted small business or home office. Xerox’s latest offering is the compact-but-powerful C325, an affordable MFP that can fit comfortably on a desk or small stand but still packs all the punch you could need. In today’s Preferred Document Solutions [...]

Convert Large Amounts of Paper Documents to Digital with Xerox’s Backfile Scanning Service

Last time, we talked about scanning documents in your home office. But what if you have a lot of documents at your place of work? Does the idea of digitizing your massive paper archive feel too overwhelming? You’re not alone, certainly. That’s nice and all, but you’ve got to get it done—so what’s the best approach to manage such a significant task? You basically have two options: Tackle the project internally, requiring [...]

The Practical Benefits of Document Imaging for a More Efficient Home Office

Whether you work from your home office full time or only occasionally when you work remotely from the office, having certain amenities can make your experience much more pleasant. One of the nicer things to have for your home office is the ability to scan documents, either from a dedicated scanner or a small multifunction printer. The latter of the two is often preferable for home offices, especially if you need the [...]

Document Version Control Demystified: How and Why To Use This Awesome Technology

We’re all pretty familiar by now with the “undo” feature most document editors have. It’s a convenient way to go back a step or two in whatever you’ve done—but it’s a fairly simplistic feature, really only useful for the current session. Wouldn’t it be nice if you had a complete log of all changes made to a document, and could go back and forth as you pleased? That, in essence, is what [...]

How To Automate Both Digital and Hard Copy Document Organization With Xerox DocuShare Go

In the last few posts on the Preferred Document Solutions blog, we’ve been discussing automation technologies as they relate to hard copy digitization and the subsequent organization of those digital files. This post is the culmination of that discussion. As promised in the preceding post, we’re going to look at DocuShare Go in a little more detail. Then, we’ll reveal the “recipe” for improved efficiency that has worked for so many small [...]

These Xerox Tools Make Your Office Move Faster: Automate the Organization of Your Scanned Documents

Regular readers will recall that in our last installment on the Preferred Document Solutions blog, The Value of High Capacity Scanning for Successful Small Businesses, we discussed why high capacity scanning is so helpful for businesses overwhelmed with paperwork and how your Xerox MFP can save you a tremendous amount of time. Of course, there’s still the matter of actually organizing those digitized documents. If that makes your head spin, don’t worry. [...]

The Value of High Capacity Scanning for Successful Small Businesses

“High capacity scanning” refers to the ability of a scanner or multifunction printer to scan and digitize a large number of documents in a single go. If your organization handles a lot of paperwork, being able to scan in a stack of documents—rather than one at a time as is the case with old style flatbed scanners—can be a massive benefit to your entire team’s overall productivity. In this blog post, we’re [...]

The Role of Robotic Process Automation in Streamlining Repetitive Business Tasks

Robotic Process Automation, or RPA, sounds like yet another bit of tech jargon to add to your lexicon, doesn’t it? You’ve probably been seeing a lot of terms like this over the last year or two. This one is pretty important though—promise! RPA is a practical, tangible leap forward in how organizations can handle those important yet repetitive, mundane, and frankly, oftentimes boring data-related tasks. Utilizing software, machine learning, and artificial intelligence, [...]

How to Choose a Printer for Your Home Office

Setting up your home office can be a real joy. You have total control over the layout, the equipment, the decorations… everything! But it can quickly become an exercise in frustration if you’re struggling to find the right printer—there are just so many choices. We suggest considering a Xerox device for your home office. It’s a total misconception that Xerox multifunction printers are too expensive, too bulky, or too feature-rich to have [...]

How To Customize and Extend Your MFP’s Feature Set With Xerox Cloud Connectors

Did you know that in response to the undeniable importance of cloud-based platforms in modern businesses, educational facilities, charitable organizations, and even home offices, Xerox has developed a suite of Cloud Connector apps designed to integrate your platform of choice with your multifunction printer? Cloud Connector apps are a fantastic way to start using your MFP in a way that truly upgrades it from “printer” to “workplace assistant”. Let’s learn more about [...]

Elevate Office Workflows With a New VersaLink B415 or C415 Multifunction Printer

Whether you’ve just launched a garage startup or you’re at the helm of a major established business, there’s one thing you and your team members are likely to do: repetitive tasks. If you’re anything like most people, even reading the phrase “repetitive tasks” makes you recoil in horror just a little bit! In business, education, charity, or any project, repetition is often just part of the deal—so whenever you get the chance [...]

Take Your In-House Marketing Materials to the Next Level With XMPie

Some of the in-house marketing strategies you can employ these days without the help of an expensive advertising agency are truly impressive—but it certainly helps a lot if you have a modern Xerox multifunction printer. Readers may recall that a while back in our post Use Your Xerox MFP to Skyrocket Revenue & Customer Engagement With Cross-Media Marketing we discussed how Xerox’s XMPie personalized communications software helps organizations facilitate cross-media marketing campaigns, [...]

Work Without Boundaries Using Xerox Cloud Services: Enjoy Advanced Management, Automation, and Analytics

Did you know that in 2023, Xerox was named a leader in Quocirca’s Cloud Print Services landscape report? The report analyzes all the major players in the cloud print services market globally, and Xerox found itself surpassing all of its competitors in both strategic vision and comprehensive cloud offerings. The report highlights Xerox's AI-powered digital services, which, particularly when combined with managed print services, enhances productivity for remote workers and improves in-office [...]

Future-Ready Features: How The Xerox VersaLink B625 Redefines Affordable Office Printing

We’ve heard from decision makers at more than a handful of small and midsize businesses who were struggling to make the right choice for their next office printer because of the following problem: their business deals in primarily (or exclusively) black and white documents, but they need the capability of a multifunction device—but they don’t want the expense of a color MFP. An excellent solution to this common problem is the Xerox [...]

Customize Your Home Screen, Feature List, and More With These Out-of-the-Box Xerox MFP Features

On occasion, decision makers from businesses or organizations will come to us in need of an office technology upgrade—they ask, “What sets Xerox apart from other brands?” There are plenty of good answers to that question, but the one that really sticks out is this: modern Xerox multifunction printers are highly customizable. In most cases, this is thanks to the device’s compatibility with Xerox’s ConnectKey technology, which is the platform that enables [...]

Easier Print Management and On-Site Data Control With Xerox Workplace Suite

Print management doesn’t have to be a hassle—even if you need strict data control and an on-site server to manage everything yourself. Xerox Workplace Solutions is a modular print management and mobility system. In other words, it can do a lot for you, like simplifying workflows for authentication and access control, accounting and reporting, easy mobile printing, and content security with print rules. There are two different versions of Xerox Workplace Solutions. [...]

Maximizing E-Signature Convenience Without Sacrificing Security: The signNow App for Xerox MFPs

Imagine that you've just received an important contract that requires immediate attention—and your signature. Problem is, the recipients are three states away. And yet, time is still of the essence. In the old days, a situation like this would have required either both parties having access to a fax machine, or you’d have to send out an expensive overnight shipment. Fortunately, thanks to electronic signatures, distance becomes irrelevant and time-saving solutions are [...]

How to Get Useful Feedback from Customers and Employees in Real Time with the ET-Survey App

Have you ever found it difficult to get a read on customer or employee satisfaction? In an ideal world, our customers and employees would simply tell us exactly how they’re feeling—and sometimes that’s certainly the case—but more often than not, small business owners can feel like they’re playing a guessing game. If you’ve done any research on the importance of making data-driven decisions, you know that having accurate and up-to-date information about [...]

What You Need To Know: The New macOS Ventura and Your Xerox MFP

Do you love Apple products? So do we. And, crucially, so do the vast majority of modern Xerox products. Xerox and Apple have a great history of playing nicely together—meaning the products are compatible nearly 100% of the time—which makes using your favorite office equipment even easier. However, there can sometimes be a few small snags whenever you install a major operating system update like macOS 13 Ventura. In today's post, we'll [...]

Best Kept Secrets: Xerox’s FREE Small Business Resource Center

Xerox has always been very pro-small-business. One of the ways that Xerox supports SMBs that isn’t discussed quite often enough is the fantastic Xerox Small Business Resource Center, an official Xerox web resource dedicated to providing end users with a bevy of useful print templates. The best part? It’s all free. Let’s learn a little more about what you can get at the Xerox Small Business Resource Center: What You Can Get [...]

Listen to the Audio Version of an Automatically Summarized Document

Did you know that with your Xerox multifunction printer, it’s possible to leverage the power of artificial intelligence to produce an automatic summary of a document, even if that document is long and complex? Did you know that it’s possible to then take that summary and generate an audio file where its contents are read aloud to you—meaning that you can listen to the summary while doing something else, like driving to [...]

Does Your Small Business Have a Well-Defined Document Processing System Yet?

Oftentimes managers and business owners overlook the importance of cultivating a well-defined document processing system—likely because they haven’t seen the benefits for themselves, i.e., hours if not literal days of staff time saved each month. If your document processing system isn’t all it could be, or feels like it was thrown together with duct tape and just kind of remained that way since your business started, don’t worry! That’s pretty common, and [...]

Xerox Workflow Central’s Latest Updates Make This Productivity Platform a Must-Have

Have you heard of Xerox Workflow Central? If you haven’t before now, we suspect that it would have only been a matter of time—this is a productivity platform from Xerox which has been exploding in popularity… and for good reason, too! The Xerox Workflow Central platform is packed with super-modern tools which allow users to create document processing workflows like nothing else on the market. We recently had a chance to check [...]

Print the Same Documents Regularly? Start Using the Xerox Saved Jobs Feature

Most organizations have to print the same documents at least occasionally, but if your office has a need to print similar documents regularly—such as applications, forms, or boilerplate documents—modern Xerox multifunction printers are equipped with a feature to make the process as quick and efficient as possible. In today’s entry on the Preferred Document Solutions blog, we’ll take a look at the Saved Jobs feature, how to use it, and some common [...]

NetSuite User? Here’s Why You Need the Xerox Connect App for NetSuite

NetSuite, the popular business management platform, is a very popular option in their niche—over 31,000 organizations use it—and so, as you would expect, there’s an excellent integration for the platform available for your ConnectKey enabled Xerox multifunction printer. In today’s Preferred Document Solutions blog post, we’ll take a look at the Xerox Connect App for NetSuite, the features of this great app, and how you can get the most out of it [...]

The Best Non-Technical Solution for Creating Good-Looking Document Scans

Picture this common office scenario: You need to scan a document and send the digitized file over email to a client—and you’re in a hurry. This should be a simple task in the current year, and for the most part, it is. Xerox technology has come a long, long way, and scanned documents usually come out great. But depending on your unique set up, device, and (crucially) the nature of the document [...]

Xerox Multifunction Printer Energy Saving and Sleep Modes Explained

Modern Xerox multifunction printers are large pieces of office equipment. Budget-conscious business owners might be interested in the many benefits one of these devices can offer to their teams and workflows, but also be curious—how much do they cost to run, in terms of electricity bills? While it’s impossible to estimate a precise number, as everyone’s print and usage demands are going to be different and thus necessitate different levels of power [...]

A World of Customization at Your Fingertips With Xerox Technology

Xerox was founded in 1906. That’s over 115 years ago! Not many companies make it past the century mark—so what is it about Xerox that has made it so enduring? We’d like to think that it’s the level of customization Xerox offers its customers. All too often we find ourselves working for our technology and not the other way around as it should be. Xerox instead gives us the chance to set [...]

Reduce Frustration and Boost Productivity with These Xerox Tools for Busy Offices

Managing a busy office is a challenge for even the most seasoned administrators, but Xerox has several tools available to make the process easier. In this post on the Preferred Document Solutions blog, we’re going to take a look at several great tools intended to make the day go by a little bit smoother in a busy work environment. We’ll also dispel a common misconception about printer hardware, and wrap things up [...]

Simplify Your Office’s Hybrid Work Model With the Xerox Team Availability App

The past couple of years have introduced plenty of new challenges for most of us—to say the least!—and workplace leaders are still learning the best ways to move forward. Of particular challenge in many offices is how to best manage staff working under the hybrid model. Fortunately, as they always seem to do, Xerox has a wonderfully timed solution that just might make some of those management woes disappear. Let’s first establish [...]

How Important are PPM Rates to Consider While Printer Shopping?

While we do everything we can to simplify the process of upgrading your currently existing office equipment to modern Xerox technology, the fact of the matter is that there’s a lot of different technical specifications to consider while shopping for a new multifunction printer. One of the specifications that we occasionally get asked about is the pages-per-minute (or PPM) that a printer can produce. This metric determines at what speed the printer [...]

Too Much to Read, Too Little Time: Meet the Xerox Summarizer App

Most of us have found ourselves in this scenario: a workmate comes to your desk, drops what appears to be a phone-book-size stack of documents—well, maybe not that much but it can sure seem like it—and lets you know that your team needs to understand their contents… by this afternoon. So that may be a bit of a dramatization, but the reality is we often have more to read and comprehend than [...]

Xerox C230 and C235: Your Guide to the New Xerox C-Series Color Printers

Have you heard about the new C-Series from Xerox yet? If you own a small business, work with a team of about five people, or have a home office, you’ll likely be delighted with these new products, because those are the use cases these small-but-mighty color printers have been expressly designed for. Affordable, reliable, and feature-rich, the two devices in the C-Series lineup are currently the C230 and the C235. Let’s take [...]

Get a Head Start on Printing With the Xerox Smart Start Installer Software

Those of us over the age of 35 will almost certainly recall the days when setting up a new printer was a fairly arduous task. Fortunately, those days are over—Xerox has made set up, configuration, and general use easier than ever before. And now, particularly for organizations without dedicated IT personnel, going through the motions of setting up a new printer is even easier thanks to the Xerox Smart Start installer software. [...]

Must-Have Xerox Apps for Teachers Going Back to School

It’s hard to believe, but it’s already that time of year again—back to school! If you’re a teacher, educator, librarian, trainer, or anyone else who participates in the education of others, you’ll be very pleased to learn that Xerox has a fantastic selection of apps for your ConnectKey-enabled device tailored to making your job easier and more efficient. If your facility or business has access to a Xerox multifunction printer, we strongly [...]

Get and Give Technical Support With the Xerox CareAR Augmented Reality App

What if you could provide technical support to one of your customers remotely, but you could see and hear—just as much as if you were physically there? Well, it of course comes as no surprise that this technology already exists in the form of video conferencing with your mobile device. Most everyone uses this tech today, especially with the heightened need for remote work and physical distance. However, apparently there was still [...]

Painless Employee Time Tracking With EtiQube’s ET-Badge Xerox App

There’s an age-old problem that businesses are still facing today: getting their staff members to consistently clock in and out. Even the most well intentioned employee might forget to clock in (or out), and—as you may already know—this can be a real headache for accountants and human resources staff to figure out. The solution, typically, is to make clocking in and out as simple, easy, and fast as possible, while also providing [...]

How Cloud-Based Printing Eliminates Reliance on Drivers

We’d wager that most people reading this post here on the Preferred Document Solutions blog are familiar with drivers—and, if you’re over the age of 25, most likely the frustrating and time-consuming process of finding, installing, and configuring the right drivers for the right things. The good news is that driver technology has become much, much better in recent years, particularly if you’re working with Xerox equipment. Generic drivers that ship with [...]

Getting Started With Xerox ConnectKey Technology: Do More With Your Printer

We've written about Xerox ConnectKey Technology extensively here on the Preferred Document Solutions blog. However, it occurred to us that we've never explained what it is from a beginner's perspective. In today's post, that’s exactly what we’ll do. What is Xerox ConnectKey Technology? ConnectKey Technology is a bit of an umbrella term. It refers to all the solutions that act to 1. unify your print environment, and 2. are (generally) powered by [...]

Sluggish Workflow? Use These 3 Easy Tips to Speed Things Up With Xerox Technology

Bottlenecks in your day-to-day office processes aren’t just inconveniences. A sluggish workflow can lead to unnecessary expenses, project delays, and stress for your team members. As more than just a simple printer, your Xerox MFP may be best thought of as a “smart workplace assistant,” capable of helping you and your staff automate or at the very least hasten your daily operations. Xerox technology is extensible—which means that it can do so [...]

Scan to Anywhere: How Xerox Technology Helps You Scan Documents to the Cloud, Email, or Your Own Network

There was once a time when scanning was something of an involved affair--it wasn’t fast or convenient (although at the time it seemed like a technological marvel). These days, scanning is easier than ever, especially if you own a Xerox multifunction printer. Not only can we scan-to-file like the old days, we can scan to just about anywhere we could possibly want our documents to go, including email, the cloud, or even [...]

Need to Make Lots of Consecutive Copies? Here’s a Tip to Speed Up Your Xerox MFP

Have you ever found yourself in a situation where you need to use your MFP to make a lot of copies at once, or throughout a particular workday? Tired of navigating the menu and wish there was a faster way to get your copies made now? Read on, because we’re about to give you the perfect solution. Your Xerox Multifunction Printer is Truly Multifunctional – But Sometimes All You Need to do [...]

The Must-Have Xerox App for Libraries, Educators, and Book-Lovers Everywhere: Introducing Book2Go

Sometimes an app comes along that just makes you say wow. The Book2Go app is one of them—not necessarily because of what it does, but how it does it. Xerox technology excels at taking ordinarily complex processes and transforming them into something simple, efficient, and, dare we say it, elegant. While these devices are feature-rich right out of the box, what really makes them powerhouses of productivity is the fact that their [...]

Everyone’s Talking About the Xerox Note Converter App – So How Does it Work?

Do you take handwritten notes regularly? Even in a world of cell phones and tablet computers, taking your notes by hand is great—it’s convenient and doesn’t require battery power. However, when you want to work with those notes later, it certainly does have some drawbacks. For example, searching your handwritten notes isn’t just as easy as hitting “CTRL+F” and you’d be hard pressed to bring all of your notes with you anywhere [...]

Reach New Audiences and Shatter Creative Boundaries With CMYK Plus Technology From Xerox

If you own or manage a printing business, you know that your designer’s creative resources are always in high demand—and sometimes that can get pretty stressful for them (or you, if you’re the designer). Sometimes what you need to feel refreshed is something new and exciting. Every so often in the printing world, a new technology comes along that really shakes things up and can make you feel more motivated than ever. [...]

How Businesses Are Slashing Print Costs With the Xerox All In Plan

The importance of simplifying potentially complex processes as much as possible is one of those things that business “gurus” talk about a lot—and for good reason, because it’s important—but it’s not something business owners really start doing effectively until they’ve developed the hard-earned, street-tested wisdom it takes to make those kinds of smart decisions. The good news is that keeping your print costs down doesn’t require years of experience or the advice [...]

Use Your Xerox MFP to Skyrocket Revenue & Customer Engagement With Cross-Media Marketing

Ever since digital advertising really took off, there’s been an argument between marketers—which is better? Online advertising, or traditional print marketing? Both sides have compelling arguments. Digital marketing is cheaper. Print advertising gets better response rates. You can reach a wider audience with digital marketing. Print advertising is more personal. And on and on the debate goes. However, the really smart marketers know that the best kind of marketing isn’t one or [...]

It’s Official: Google Cloud Print Will Stop Working December 31st, 2020. What’s a Good Alternative?

You know what they say—all good things must come to an end. Google has officially announced that Google Cloud Print will stop working on December 31st, 2020. Now that this popular cloud print service is going deprecated, you’re probably asking yourself what alternatives are there? Which is the best? Don’t panic! There are many cloud printing services to choose from, and while we encourage you to do your due diligence insofar as [...]

Xerox Raises the Bar Again for Customer Support: The Xerox Support Engage App

Have you ever had to call technical support before? Sure you have. And it’s rarely something anyone looks forward to doing, let alone enjoys—it’s a process fraught with frustration, especially when you need your technology to just work. Two of the biggest complaints busy people have about making tech support calls are as follows: first, the inability to actually show the support operator the problem. When we’re communicating over voice (like a [...]

How to Implement Better Document Imaging Practices With These Xerox Solutions

Document imaging is the process by which paper documents are converted into digital documents. Are you sure you’re doing it right? The way your business handles document imaging can have a major impact on productivity, ease-of-use, collaborative efforts, and much more… throughout your entire office (or offices). In today’s post, we’ll discuss how to do document imaging right with Xerox technology so that you can enjoy the benefits of improved efficiency and [...]

Your Personal Printer Concierge: What is Xerox eConcierge?

How much time would you save if you had your own personal “printer concierge” at the office? Your concierge would help with things like monitoring supplies, providing help when you needed it, and, if they were really good at their job, they’d even provide you with free lifetime repairs. As it turns out, that’s exactly what the Xerox eConcierge program does. In today’s post, we’ll be taking a look at the program, [...]

Level Up Your Presentation Collateral With Xerox

Whether you’re giving a big presentation to your next potential client or just brainstorming in the meeting room with colleagues, having the right kind of collateral—the hard copy documents and other “extras” you might hand out to your attendees—can make a world of difference in how engaging your presentation is. Ultimately, the goal of a presentation is to communicate information to the audience, and sometimes it’s impossible to do that all on [...]

Improve Printing Behavior With the Xerox Print Awareness Tool

Most business owners, office administrators, and department managers share the desire to reduce costs at the workplace. Usually, this involves looking at things that can be removed, cut, or otherwise eliminated to remove their burden from the budget. Sometimes, more efficient solutions are found, such as a product that lasts longer and costs less. These methods are all effective to be sure, but leaders need to start taking into account one of [...]

Sick of Running Out of Printer Supplies? Save Money & Time With Automatic Supplies Replenishment From Xerox

One of the most inconvenient things that can happen during a busy workweek is running out of vital office supplies—especially print supplies. When it happens unexpectedly, entire projects can be put on hold until the supplies are replaced. If you want to avoid this business-halting scenario and reduce the amount of time your staff has to spend on tracking and purchasing print supplies, you’ll love Xerox Remote Services. Part of the Xerox [...]

How to Digitize and Back Up a Large Amount of Hard Copy Paperwork

Most businesses, regardless of industry, share one thing in common: owners, leaders, and managers are always on the lookout for new ways to improve efficiency. Why, then, are some companies still spending hundreds (if not thousands) of employee working hours every year still dealing with hard copy paperwork, locked away in hard-to-reach filing cabinets, when digitization is so much easier? We think we might know why—and that’s why we’ll begin today’s post [...]

How Xerox Can Help You Securely Archive & Transfer Sensitive Customer Data

Caring for your customer’s private information is a big responsibility. As we enter an increasingly digitally connected world, the demand for consumer privacy is growing. People are quickly realizing that how a business handles their customer data matters—a lot. Businesses of all sizes should reevaluate the security measures they have in place so that they don’t end up on the next data breach headline, not only for their customer’s sensitive data, but [...]

How to Translate to and From Over 40 Languages With Your Xerox Multifunction Printer

These days, nearly regardless of what industry you’re in, almost all businesses are rapidly becoming members of the global economy. Thanks to the internet and the interconnectedness of even seemingly unrelated industries, there’s a reasonably high chance that your company’s reach extends much further than ever before. While this is generally a good thing, competing in a global economy presents new challenges to businesses of all sizes. Perhaps primary among those challenges [...]

The Instant Print Kiosk from Xerox is the Modern Solution to Walk-Up Printing

Most of us have used walk-up printers before. You need to make a quick copy, fax a document, or print off a few documents from your thumb drive. When was the last time you used a self-serve printer and genuinely thought to yourself, “Wow, that was easy!” If you’re like the vast majority of consumers, the answer is probably never. Xerox has set out to change that with their revolutionary take on [...]

How to Redact Information Automatically With Your Xerox MFP

Does your business work with customer information that’s even remotely sensitive? These days, that’s a pretty important responsibility. As you’ve no doubt noticed, consumer privacy (and the desire for more of it) has been at the forefront of countless headlines in the news. And with good reason—data breaches are occurring with increasing regularity, even from enterprise-tier corporations who, at one point, seemed impervious to such attacks. Xerox, thankfully, makes it a simple [...]

What is an Electronic Document Management System?

It’s inevitable. Nearly all businesses, regardless of industry, find themselves a position eventually where they need to get serious about how they process, manage, and organize their documents—both hard copy and digital. An electronic document management system is more or less what it says on the tin: a systematic approach to managing documents for your entire business electronically. The Benefits of Digital Archival and Reduced Reliance on Hard Copy Documents Many businesses [...]

The Best Financial, Travel Expense, and Customer Management Apps For Your Xerox MFP

Did you know that your Xerox multifunction printer has access to to ConnectKey apps for some of the most popular accounting and customer management services in the world, including QuickBooks Online, SAP Concur, and Salesforce? In today’s post, we’ll take a look at these offerings from the Xerox App Gallery and discuss why you might want to use them to extend the functionality of your ConnectKey enabled device. QuickBooks Online Integration Now [...]

How Businesses Are Saving Up to 30% On Annual Print Costs

Did you know that most businesses substantially underestimate their document generation costs? Does yours? On average, most businesses spend 1-3% of their annual revenue on print costs, sometimes without even knowing it—print costs get lumped in with “office supplies” and may even end up being the lions share of that particular budget expenditure. Furthermore, the necessity of dealing with multiple vendors for all the different facets of document generation like toner, paper, [...]

Add Some Sizzle to Your Advertising With These Summer Print Marketing Ideas

Xerox multifunction printers have opened a wealth of in-house marketing possibilities for small business owners and department managers across the country. There was a time not so long ago that print advertising campaigns were expensive (or at the very least inconvenient) to coordinate, but now businesses are capable of designing and producing just about everything themselves—a huge time and money saver. With summer right around the corner, today’s post will focus on [...]

How & Why to Start Using Xerox Secure Print

Xerox has a long and storied history of excellent security standards. Most of the time when we think about information security, we’re thinking about the digital kind. It’s true that hackers and viruses are around every corner—and Xerox does a fantastic job of mitigating those threats—but something that often goes more or less completely unacknowledged is the physical security of data. While enterprise-tier organizations or businesses within industries that frequently deal with [...]

Why Xerox Support is Best in Class

Cautious business owners considering purchasing any new technology item usually have a few questions: how well does it work? Is it affordable? How will this item help me grow my business? Perhaps the most important question to ask—one which has resulting in people being understandably dubious at times—is “how good is the support?” Most of us have had an experience with support or troubleshooting for a technology item that was frustrating (at [...]

What Happens When You Update Your Xerox Printer?

The new year has arrived and many of us are thinking about our new years resolutions. While it’s not the most exciting thing in the world, we’d like to make the case that keeping your Xerox MFP up to date this year with the latest security patches and firmware updates is more than worth your consideration—and thanks to Xerox automatic updates, will only take a few minutes to set up if you [...]

Managed Print Services Explained: Are You Ready to Dramatically Cut Office Expenses in 2019?

Printing is a necessity across nearly all industries, even in our highly digitized world. However, hard copy is not without its expenses. Despite the fact that the vast majority of companies don’t track the cost of printing (we would estimate somewhere in the range of 90% give or take), print costs can represent up to 10% of revenues or more. Yes, that much. If you account for the cost of equipment, supplies, [...]

Have You Seen The Latest Apps From the Xerox App Gallery?

The best thing about the Xerox App Gallery is that it’s always expanding—and that means more ways to automate and simplify your workflows. If you own a Xerox ConnectKey enabled device, you already have access to tons of different apps. Perhaps you’re using some now to improve efficiency and extend the capabilities of your printer or MFP. If you haven’t started using the Xerox App Gallery yet, now is a great time [...]

Small Business Loyalty Cards: In-House Printing Tips

Did you know that customers loyal to your business are likely to spend as much as 65% more than other customers? They’re also 50% more likely to recommend your business to others. Studies have confirmed that loyal customers are among the most valuable members of your business topology. Converting as many people as you can from your target audience into these kinds of customers should be a top priority—and it’s not as [...]

How to Protect Your Small Business From Ransomware Attacks

Ransomware has been everywhere in the news lately. It seems like everyone is getting hit this year, including the city of Atlanta, the PGA, hospitals, and countless others—including private businesses who chose to pay up rather than face public scrutiny for what might be perceived as poor security practices. Ransomware is a kind of computer attack which involves a hacker forcefully encrypting files on a computer network, usually by means of a [...]

Everything You Need to Know About Xerox Mobile Link

Xerox Mobile Link is an app available for Android or iOS that enables users to print, scan, or even fax using their Xerox multifunction printer right from their mobile device. And it’s wonderful. In this post, we’ll explore a few ways this surprisingly powerful app can extend the capabilities of your Xerox MFP and grant you access to a world of convenience and efficiency you probably didn’t even think was possible. (Yes, [...]

How to Balance Ease-of-Use With Security Precautions for Your Xerox MFP

It’s an age-old battle for hardware and software engineers: making sure a product is as secure as possible without compromising day-to-day usability for consumers. Is it possible to have a secure printing environment while still maintaining ease of use? Yes, but it’s important to keep in mind that not all printers are made the same. This is true for many things: number of features, energy efficiency, user-friendliness, and so on. It’s especially [...]

How to Increase Customer Engagement in 3 Easy Steps

What would it mean for your business if your customers had a stronger emotional connection with your brand? What if this emotional connection compelled them to be more loyal, buy more, and spread the word about your services and products to more of their friends and family? This, of course, would be a boon to your sales, staff morale, and your overall bottom line. Keeping your customers engaged strengthens your brand so [...]

How to Motivate Employees to Use Your New Office Technology

How would you feel if you invested in new office technology—like a Xerox MFP—only to find that your employees weren’t utilizing the new device’s benefits to their fullest extent? After getting all kinds of excited about the many money and time saving features like digitized paperwork, cloud printing, added security, and an easier to use interface… well, you’d be understandably disappointed, and maybe even a little confused. After all, the new technology [...]

How to Eliminate File Cabinets & Increase Office Efficiency

All right, you don’t have to get rid of your file cabinets. But, after reading this post, you may start appraising those hulking metal behemoths in a new way. “Going paperless” is a concept some small and midsize businesses have tried out with varying degrees of success. Rather than keeping all of your paperwork in hardcopy, you store it digitally, most likely on a cloud-based service. That’s not what we’re suggesting here—as [...]

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