Collecting documents is easy. You probably have a pile of them nearby! That’s easy part. Every business, large and small, is “drowning in paperwork.” The hard part is what you do with the data in those documents. Or rather, how you process it so that it can be useful to you. If you’re doing that work manually, there’s a very good chance you could save a significant amount of time with modern [...]
Here on the Preferred Document Solutions blog, and basically anywhere that modern office technology is discussed, automation is the talk of the town. Everywhere you look, you can find tips on how to automate common office workflows to make your day-to-day tasks easier and more efficient. Xerox in particular is an industry leader in all things automation. They’ve built an impressive arsenal of automation tools to help you do exactly that, and [...]
How efficient is information-sharing in your office really? If your team encounters problems like duplicate work (two people doing the same task unknowingly), scattered information that’s difficult to find, delays or difficulty in collaborative efforts, or members of the staff feeling “left out of the loop,” then your office most certainly has room for improvement. These problems are all symptomatic of a common but entirely fixable problem: information silos. Let’s take a [...]
Like everything else, documents have a lifecycle. From creation to eventual deletion, your documents exist in a variety of stages throughout the span of time they’re useful in your organization. Xerox technology is a fantastic way to manage your documents throughout every stage of their “lifespan.” In today’s Preferred Document Solutions blog post, we’re going to examine the document lifecycle and discuss how Xerox can help you (and your documents!) every step [...]
Seasoned business owners, longtime educators, and organizational leaders have all likely gleaned the same nugget of wisdom over their years of experience: even small gains in efficiency can have really big impacts, especially over long periods of time. In today’s Preferred Document Solutions blog post, we’ll look at how to get one of those small gains that can yield big results. The modern workplace is packed with tools and software and gadgets, [...]
Last time, we talked about scanning documents in your home office. But what if you have a lot of documents at your place of work? Does the idea of digitizing your massive paper archive feel too overwhelming? You’re not alone, certainly. That’s nice and all, but you’ve got to get it done—so what’s the best approach to manage such a significant task? You basically have two options: Tackle the project internally, requiring [...]
We’re all pretty familiar by now with the “undo” feature most document editors have. It’s a convenient way to go back a step or two in whatever you’ve done—but it’s a fairly simplistic feature, really only useful for the current session. Wouldn’t it be nice if you had a complete log of all changes made to a document, and could go back and forth as you pleased? That, in essence, is what [...]
Regular readers will recall that in our last installment on the Preferred Document Solutions blog, The Value of High Capacity Scanning for Successful Small Businesses, we discussed why high capacity scanning is so helpful for businesses overwhelmed with paperwork and how your Xerox MFP can save you a tremendous amount of time. Of course, there’s still the matter of actually organizing those digitized documents. If that makes your head spin, don’t worry. [...]
“High capacity scanning” refers to the ability of a scanner or multifunction printer to scan and digitize a large number of documents in a single go. If your organization handles a lot of paperwork, being able to scan in a stack of documents—rather than one at a time as is the case with old style flatbed scanners—can be a massive benefit to your entire team’s overall productivity. In this blog post, we’re [...]
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