If you’re searching for new ways to cut operating expenses (and who isn’t looking for new ways to cut operating expenses?), it’s possible you’ve overlooked the costs associated with your organization’s print infrastructure.
Many businesses spend far more on printing than they realize. The reason much of a company’s printing expenses are unknown is because they typically are paid for from many different budgets. For example, the power to operate devices comes from one pot, hardware from another, and paper from yet another. It’s even possible that ink and toner purchases are so far under the radar, they fall into miscellaneous black holes, with no real idea of how much they actually cost.
A Viable Solution
A growing number of businesses are gaining control of unchecked print spending by turning their total print infrastructure over to a managed print services provider.
The first step in the process is an analysis of your current print spend. This analysis will include everything from how many devices you currently own, and how they’re being used, to cost-per-page data. Many organizations find they’re spending from 3% to 6% of yearly revenues on printing. With many companies seeing a reduction in that number by as much as 30% to 40%, it’s easy to see why managed print services is one of the fastest growing managed services sectors in the industry.
How You’ll Save
Those eye-popping savings come from careful management of your print environment, including:
- Fleet right sizing, with elimination of unnecessary equipment
- Ongoing monitoring and reporting of print volumes, with suggestions to reduce unnecessary printing
- 24/7 monitoring of devices with alerts for routine maintenance and potential problems
- A staff of highly-trained experts on call for routine and emergency repair service
Automatic re-ordering of consumables, eliminating the need for backup supplies
Sound interesting? If you would like to learn more about the benefits of managed print services for your Colorado Springs business, contact us today at Preferred Document Solutions!
