There was once a time when scanning was something of an involved affair–it wasn’t fast or convenient (although at the time it seemed like a technological marvel).
These days, scanning is easier than ever, especially if you own a Xerox multifunction printer. Not only can we scan-to-file like the old days, we can scan to just about anywhere we could possibly want our documents to go, including email, the cloud, or even directly to other devices on our local network.
In today’s post, we’ll be looking at these features, explaining their use cases, and telling you how to get even more out of your MFP. Let’s take a look:
Scan to Email With Your Xerox Multifunction Printer
Scan-to-email is a very useful scanning functionality. It’s worth noting that you don’t necessarily have to scan a document to your email address–although that’s certainly possible–but you can actually scan to any address you like.
For example, say that you have a hard copy document you need to email to a client. The old way of doing things would involve multiple steps: scanning the document, finding the file, going to your computer, attaching the file to an email addressed to your client, and (finally!) sending it over to them.
With scan-to-email, you can skip all the work and simply send the document to your client instantly. You’ll also have the option to send it to yourself as well for your own record keeping, or store it on the cloud:
Scan to Cloud Platforms Like SharePoint, Dropbox, Google Drive, and Many More
Rather than scanning to a file, you can scan a document and upload it directly to your cloud storage platform of choice.
Xerox supports pretty much any platform you’re likely to be using, including SharePoint, Dropbox, Google Drive, Office 365, DocuShare Flex, and many others. Not only does this save a lot of time, it also makes the file available to anyone else on your team with permission to access your cloud storage. This empowers your team to collaborate, share, and get more important work done. The technology isn’t fighting against them, instead, all is as it should be: working smoothly.
So Much More Than a Printer: Learn More About Xerox MFPs at Preferred Document Solutions
As you’ve learned today, a Xerox multifunction printer can scan your documents to just about anywhere you could possibly want them—but one of these modern devices can do so much more than that.
Your MFP can do some truly amazing things, ranging from converting your handwritten notes into editable digital documents to instantly translating hard copy documents written in over 40 languages to your language of choice. It can redact sensitive information automatically, cut your costs, and be the cornerstone of your in-house cross-media marketing campaign.
…The point is, it can do a lot!
If you’d like to learn more, our team would love to start a conversation with you about your specific business needs. Please feel warmly invited to contact us now or come and see us over on Briargate Boulevard in Colorado Springs. You can also reach us by phone at (719) 634-1134 or request a free online quote.
