Managing a busy office is a challenge for even the most seasoned administrators, but Xerox has several tools available to make the process easier.
In this post on the Preferred Document Solutions blog, we’re going to take a look at several great tools intended to make the day go by a little bit smoother in a busy work environment. We’ll also dispel a common misconception about printer hardware, and wrap things up with instructions on how to get great advice on your next office equipment upgrade.
Let’s begin:
Prevent Office Printer Bottlenecks by Using the Xerox Print Around Feature
The Xerox Print Around feature is a must-have for preventing print bottlenecks in an even moderately busy workspace.
Here’s how this simple-yet-effective feature works: say that there are several tasks queued to the printer. One of those tasks—perhaps the one in the middle—has a requirement that the printer can’t currently fulfill (such as a paper mismatch).
Under normal circumstances, this would cause the printer to halt processing the task queue while it waits for manual intervention (i.e., someone comes along and provides the correct paper for the task).
The Print Around feature will allow the printer to “hold” that task until the requirements are met, but not stop processing the other tasks. This, as you can imagine, is a huge time saver. While the user who assigned the task which couldn’t be readily completed will still need to fulfill those requirements, perhaps manually, everyone else can continue to pick up their printouts.
Too Much to Read, Not Enough Time? Use the AI-Powered Xerox Summarizer App
Here’s a short ‘n sweet tip for you: does it ever seem like you have too much to read, and too little time?
No, we’re not talking about that Dean Koontz novel that’s been sitting on your nightstand for the past six months, but rather work documents—whitepapers, guides, project overviews, and so on.
These kinds of documents can be automatically summarized for you with the AI-driven Xerox Summarizer App, a fantastic tool for busy people. You can select local or cloud documents, but you can also directly scan in hard copy documents for automatic, surprisingly accurate summarization.
The Page-Per-Minute Rate of Your Printer is Important, But Not THAT Important
Since we’re talking about busy offices, presumably ones with a lot of printing happening on a daily basis, you might be inclined to think that the Page-Per-Minute (PPM) of your printer is an important factor.
Well, it is, to a certain degree—you don’t want a “slow as molasses” PPM, but generally speaking as long as you’re in the neighborhood of 20-30 PPM (or more) you’ll be fine.
For a more detailed discussion of how heavily to weigh PPM rates while printer shopping, see our blog post How Important are PPM Rates to Consider While Printer Shopping?.
Discover More Ways to Boost Productivity in Your Busy Office With Xerox Technology
If you’d like to learn more about how a Xerox multifunction printer can streamline your busy workplace, our team is standing by, ready to answer any questions you may have and help you figure out what equipment is best for your unique needs. Please feel warmly encouraged to contact us or request a free quote.
