Most organizations have to print the same documents at least occasionally, but if your office has a need to print similar documents regularly—such as applications, forms, or boilerplate documents—modern Xerox multifunction printers are equipped with a feature to make the process as quick and efficient as possible.
In today’s entry on the Preferred Document Solutions blog, we’ll take a look at the Saved Jobs feature, how to use it, and some common use cases.
Let’s dig in:
Tired of Setting Up the Same Job Over and Over? Saved Jobs is the Solution
If you find yourself setting up the same print job over and over, you might want to consider using the Saved Jobs feature of your Xerox device. This is a built-in feature, so no additional app downloads are necessary.
The Saved Jobs feature empowers users to store a document for later printing on the printer or multifunction device itself; meaning that you don’t have to be at your computer or other device to initiate the job. The Saved Jobs feature will even retain any specific settings for the print task, so you don’t have to worry about setting those up either. You’ll get the same document, the same way, anytime you need it.
The Saved Jobs Feature is Ideal for Any Organization That Prints the Same Documents Repeatedly
The Saved Jobs feature is easy to set up. You may have to enable the Saved Jobs feature on your device. This can usually be done at the device itself or within the device’s embedded web server (the administration panel you access with your computer or mobile device). For exact details on how to enable the Saved Jobs feature on your device, visit the Xerox support page and enter in the model of your unit.
Once you have the Saved Jobs feature enabled, you’ll want to set up some jobs for later printing. On Windows environments, access the printer properties and selected “Saved Job” under Job Type. Once selected, you’ll be able to give the job a custom name and adjust its settings like you would for any other print task. When you have everything the way you want it, save the job and send it to the printer.
Once the job has been saved, you and anyone else on your team who has access to the printer will be able to select that saved job and print it out again without having to do any additional configuring or set up. It’s a big time saver!
Are You Ready to Switch to an Efficiency-Boosting Xerox Multifunction Printer? Here’s How to Learn More
The Saved Jobs feature is just one of many built-in productivity boosting features available in all modern Xerox devices. Those features are just the tip of the iceberg however—with a ConnectKey enabled device, you’ll gain access to the Xerox App Gallery, which is loaded with hundreds of ways to extend the functionality of your device. To learn more, please feel free to call us at (719) 634-1134, contact us online, or request a free quote.
