Managing your print infrastructure is a sure way to control costs. With no specific tools in place to track print spending, these costs can get out of control quickly. With a partnership like managed print services from Preferred Document Solutions and built-in cost controls from Xerox technology, businesses can expect to save up to 30% on their total print infrastructure.
Cost Control from Xerox Technology
Xerox helps companies meet their cost control goals with technology designed to save money, time, and the environment.
- Access controls give administrators the option to set restrictions on amounts printed and use of color.
- Default settings like two-sided printing and black-and-white for certain documents (like emails) cut down on waste.
- Automatic duplexing (two-sided printing).
- Power management settings for times when the printer is not in use.
- Energy Star technology for reduced power consumption.
Cost Control Through Managed Print Services
The first step in managed print services is to assess and optimize your current printing environment. You’ll receive an accurate picture of your current print spending, down to department, device, and user. Recommendations for ways to reduce printing will follow, including projected costs savings after implementation.
- Management of all devices, with remote monitoring and alerts. Problems will be resolved before they have a chance to interrupt office workflows.
- One monthly fee for your total in-house print environment. You’ll gain print spend transparency and budget predictability.
- Free up IT personnel so they can focus on value-added projects.
- Automatic reordering of consumables, eliminating supply inventories and the costs involved in storing and maintaining them.
- The day-to-day management of your print infrastructures means continued improvements in workflows and increased efficiency through automation of paper-based procedures.
- A newly optimized fleet will meet your organization’s needs with fewer breakdowns. You’ll save money on emergency service calls and avoid costly interruptions to business workflows.
To find out more ways Xerox and Preferred Document Solutions can help your organization meet your cost control goals, contact us today!
