Collecting documents is easy. You probably have a pile of them nearby!
That’s easy part. Every business, large and small, is “drowning in paperwork.”
The hard part is what you do with the data in those documents. Or rather, how you process it so that it can be useful to you. If you’re doing that work manually, there’s a very good chance you could save a significant amount of time with modern automation tools (or you’re just a glutton for punishment, in which case, please enjoy).
Imagine the following: let’s say your accounting person receives dozens of vendor invoices each week. Do they have to open each one and manually type the data into your bookkeeping software?
If this sounds remotely familiar, you’re likely a great candidate for the Xerox EveryDoc IDP App. Let’s learn about what it is and how it works:
Automatically Extract Data From Documents, Process It, and Push It to the Systems You Already Use
EveryDoc is a cloud-based, AI-powered application that automatically extracts and processes data from documents. Of course, to be useful, that extracted data has to be utilized; EveryDoc takes it and, according to your specifications, integrates it into your existing business systems, like accounting software or customer management platforms (or almost anywhere else you can think of!).
Even better, it’s capable of handling the rather messy reality of how documents tend to arrive in your possession: printed pages, handwritten notes, PDFs, scans from your Xerox multifunction printer, files dropped in from email, it all works.
How accurate is it? That’s an important question to ask. Depending on your document mix and configuration, Xerox reports extraction accuracy as high as 95%. But what about that remaining 5%? Those cases get flagged for human review. The app has a “confidence score” which helps to determine what needs your attention and what doesn’t. In most cases, it cuts manual processing time by up to 75%. Those are huge time savings.
How EveryDoc Sends Processed Data From Documents to Your Business Applications, Including Your CRM, Accounting App, and Almost Anything Else
Many document processing platforms were designed for large IT departments with big budgets, and they tend to be expensive and complicated. This prices out smaller businesses, so they end up doing the work by hand. EveryDoc takes a different route; it’s both affordable and easy to set up, even if you have no coding experience or generally don’t consider yourself a tech wizard.
Setup happens through a drag ‘n drop workflow designer. You map out the path a document takes, from arrival to delivery, on a guided, visual interface called the canvas. The app fits into the tools you already run. Extracted data flows into SharePoint, OneDrive, your email, and more. It can connect to common CRM and finance systems, and even custom software and databases through APIs.
In a nutshell, EveryDoc is very flexible.
Ready To See What EveryDoc Can Do for Your Business? Here’s How To Learn More About It and Other Modern Xerox Tools and Equipment
Smarter document handling is one of the most obvious ways modern Xerox technology can help you and your entire team save time. If you’re ready to start focusing on what matters, EveryDoc IDP App is a great place to start.
To learn more, please visit us a Preferred Document Solutions. You may also call us at (719) 634-1134, contact us online, or request a free online quote. We look forward to helping your organization step into the future!
