Most business owners, office administrators, and department managers share the desire to reduce costs at the workplace. Usually, this involves looking at things that can be removed, cut, or otherwise eliminated to remove their burden from the budget. Sometimes, more efficient solutions are found, such as a product that lasts longer and costs less.
These methods are all effective to be sure, but leaders need to start taking into account one of the most important factors of all: user behavior.
Improving staff behavior and how they interact with office resources is the most effective way to reduce waste and cut costs. When your entire staff is working as a team to only use as much as they need,
Track Overall Printing, Individual Usage, and Savings With the Xerox Print Awareness Tool
The Xerox Print Awareness Tool integrates with your Xerox multifunction printer to provide detailed tracking information via an easy to understand software dashboard. Chart lovers rejoice, as you’ll get to see a detailed graphical breakdown of your print usage. You can also see print usage for individual employees.
One of the unique ways that the Print Awareness Tool helps with changing user behavior is by “gamifying” print usage. Staff can see how many resources they’ve used—and how much they’ve saved. The tool can be set up to distribute points to staff for meeting usage goals, which can then be used to provide real-world rewards. The points are a representation of cost savings and sustainability improvements. Let’s talk about that for a moment.
It’s Not Just About Cutting Down Your Budget: The Print Awareness Tool Helps With Sustainability Initiatives Too
If your business has sustainability goals, the Print Awareness Tool can be a great way to reach them. The optional point system available with the tool isn’t intended to cause competition among employees, but rather to have everyone working towards the same goal of savings and reducing waste.
If staff members are using “too many” resources—which isn’t always a bad thing, such as during a particularly busy work week, for example—the software will provide them with helpful tips customized to their unique habits as to how they can cut down on resource usage.
Administrators will also appreciate the information they’ll be able to get from the tool’s dashboard. Being able to see all print usage for your entire team at a glance can give you new ways of assessing how resources are being used.
Discover More Ways Xerox Technology Can Help Your Business Succeed
A Xerox multifunction printer doesn’t just give you the ability to print, copy, scan, and fax—although it will do those things very well—it also gives you the flexibility you need to customize your office equipment in so many powerful ways, to the extent that it might even seem like the machine was custom-made just for your workplace. With platforms like the Xerox Print Awareness Tool, the ability to set up an efficient electronic document management system, and countless apps from the Xerox App Gallery, you can truly make your MFP your own.
If you’d like to learn more, our team of experts are standing by to help you discover the tools and technology your business needs to succeed in a changing marketplace. Please feel more than welcome to contact us at (719) 634-1134 or request a free online quote.
