In the last few posts on the Preferred Document Solutions blog, we’ve been discussing automation technologies as they relate to hard copy digitization and the subsequent organization of those digital files. This post is the culmination of that discussion. As promised in the preceding post, we’re going to look at DocuShare Go in a little more detail. Then, we’ll reveal the “recipe” for improved efficiency that has worked for so many small (and large!) businesses.
Automated Organization: Version Control, Tagging, and Sorting Digitized Documents With DocuShare Go
DocuShare Go is a cloud-based content management platform. This basically means that it’s a service that stores all of your documents securely on the internet, making them available to everyone in your organization. This is, of course, great for collaboration—two (or more) people in different locations can work on the same document at the same time, for example.
It does much more than that. From an automation standpoint, DocuShare Go brings a lot to the table. It’s capable of automatically tagging and sorting your digital files according to rules you can define, meaning that the necessity of manually naming, tagging, and organizing your digitized documents can be fully automated.
Beyond automation, one of the most interesting and useful features of DocuShare Go is its robust, inbuilt version control system. This allows users to track changes made to a document, and to track who made them. An entire “timeline” of your document is available, allowing you to revert changes when necessary, or to examine the evolution of a document. It is extremely useful.
The “Secret Sauce” of Workplace Efficiency: Automation, Cloud Content Management, and Hard Copy Digitization
A cloud content management platform like DocuShare Go, the automated organization of your digital files, and the ability to rapidly digitize your hard copy paperwork, all combine to create a truly “futuristic”-feeling and highly efficient workplace.
Recall our last couple of posts on the blog:
- The Value of High Capacity Scanning for Successful Small Businesses
- These Xerox Tools Make Your Office Move Faster: Automate the Organization of Your Scanned Documents
Those entries, along with this one, are excellent primers for understanding what’s possible. Imagine if you never again had to sort through piles of paper documents, or accidentally save a digital document in the wrong location, or spend hours scanning documents sheet-by-sheet. With a system like what we’ve discussed today, all of your documents, no matter how old, can be easily accessed, collaborated on, and reproduced—even if you’re not at the office.
It’s Time To Upgrade Your Office and Start Saving Time With Automation – Here’s How To Get Started Today
The easiest way to get started on upgrading your workplace with modern equipment so that you can implement any or all of the helpful automation tools we’ve been discussing is to simply give our team at Preferred Document Solutions a call at (719) 634-1134. You may also contact us online, or request a free online quote.
