Isn’t it great when you finally have a business team that you’re proud of?
Finding a capable, talented employee is like striking gold.
That’s why it can feel pretty bad watching that very same capable, talented employee spend most of his or her afternoon manually entering data from one system into another. You know they’re capable of more, but the work needs to get done.
This describes a common problem in many small business workplaces: underutilized talent. Fortunately, this problem can be solved with a system like Xerox Robotic Process Automation (RPA). In fact, RPA was built for this exact scenario.
Let’s dive in and see how it works:
The Hidden Cost of Manual, Repetitive Tasks in Small Business Offices
Of course, it’s not just small businesses that are affected by hidden costs associated with manual tasks that should be automated. Big multinational corporations have these kinds of problems too. However, not addressing these kinds of issues can be much more painful for small businesses than enterprise-tier organizations. In other words, you can’t afford to waste as much time or potential!
Think about what a typical day looks like for a small business office with, say, five to ten employees. Someone is re-typing order information from an email into a spreadsheet. Someone else is copying customer details from one platform into another because the two systems don’t talk to each other. And on and on.
The solution here isn’t hiring more people, it’s automation. Repetitive tasks can and should be automated with RPA.
Real Ways Xerox RPA Is Helping Small Businesses Automate Their Daily Workflows
Xerox RPA works by deploying software “bots” (not actual robots, sadly) that are configured to handle specific, repeatable tasks on your behalf, or on the behalf of your talented employees who are better off doing other things for you.
The key word there is “repeatable.” If a task follows a consistent set of rules and happens regularly, there’s a very good chance it can be automated with RPA.
We gave some brief examples earlier. However, here’s another, more detailed example: imagine your or your employees receives purchase orders via email throughout the day. A pretty common thing.
Normally, someone would open each email, find the relevant details, and manually enter that information into your inventory or accounting software. With an RPA bot in place, that entire process happens automatically the moment the email arrives. The bot reads the order, extracts the relevant fields, updates the appropriate systems, and can even trigger a confirmation reply to the sender.
That is just one small example of how RPA can save incredible amounts of time. Furthermore, in most cases Xerox RPA “bots” can work across your existing tools and platforms without requiring you to overhaul your entire daily workflow (because you’re looking to save time, not to disrupt everything!).
Come See Us at Preferred Document Solutions To Explore Modern Xerox Automation Solutions That Work for Your Office
Xerox RPA is one of the more exciting tools available to small businesses right now, and the good news is that it doesn’t require a massive IT budget or a dedicated IT department to implement.
Curious about what this technology could do for you?
Please feel warmly encouraged to start a conversation with us, visit in person, or request a free online quote.
