Seasoned business owners, longtime educators, and organizational leaders have all likely gleaned the same nugget of wisdom over their years of experience: even small gains in efficiency can have really big impacts, especially over long periods of time. In today’s Preferred Document Solutions blog post, we’ll look at how to get one of those small gains that can yield big results.
The modern workplace is packed with tools and software and gadgets, all ostensibly designed to make our lives easier and more productive. But even the best tools can slow you down if they aren’t used to their fullest potential. If your office uses Microsoft Exchange, it’s probably because your team wanted an efficient way to communicate, schedule items on a shared calendar, and collaborate with one another.
If you’re still scanning documents and sending them over email “the old way,” e.g., scanning the document at your Xerox multifunction printer, finding the digital file, going to your computer, downloading that file, attaching it to an email, and then (finally!) sending it, it’s probably safe to say that you’re not getting the most out of your tools. Instead, you should consider using the Xerox Connect App for Exchange Online.
The Xerox Connect App for Exchange Online: An Easy Way to Scan-and-Send Right from Your MFP’s Display
The Exchange Online connector app gives you the ability to scan and send documents directly from your MFP’s display screen using your Microsoft Exchange email account.
It’s easy to use and secure, thanks to the Single Sign-On (SSO) functionality (which also means you don’t have to login over and over every time you want to use it). The app also provides you with on-display access to your Exchange contact list, which is arguably the biggest benefit of using this connector—with access to your contacts, you’re a few taps away from quickly selecting your desired recipients without needing to switch to another device or manually type in their addresses. Document scanning, sending that document via email, and contact selection happen in a single easy process.
Real-World Use Cases of How Businesses and Organizations Use This Connector App
The Xerox Connect App for Exchange Online is one of Xerox’s “connector” apps. These are apps that help integrate your already-existing software and services with your Xerox MFP. For example, we’ve written about how to integrate NetSuite with your MFP, or how many SMBs have integrated their CRMs or financial software like QuickBooks, Concur, or Salesforce with their Xerox machines.
The Exchange Online connector app will make your day-to-day operations faster and easier. Imagine that you have a hard copy of an important document and need to send it to a client via email—and time is of the essence, since you need their signature on it ASAP. This app would speed up that process tremendously!
Interested in Learning About More Xerox Apps That Can Extend the Functionality of Your MFP? We’ve Got You Covered
Xerox multifunction printers are so well regarded in the business world thanks to their flexible customization and extendable feature set thanks to the many, many apps available through the Xerox App Gallery. We’ve written about some noteworthy ones here on the blog before:
- Maximizing E-Signature Convenience Without Sacrificing Security: The signNow App for Xerox MFPs
- How to Get Useful Feedback from Customers and Employees in Real Time with the ET-Survey App
- Enjoy Guided Set Up, Supply Monitoring and More With the Xerox Easy Assist App
If you’re ready to integrate your existing workflows and systems with a modern, affordable Xerox MFP, our team is here to help. Please feel free to contact us today or request a free online quote.
