Articles

On average, research shows people are spending up to 5 hours every day on smartphones and other mobile devices. Techcrunch recently released the numbers and it’s not surprising that over 50% of the time (2.5 hours a day) is spent on social apps. Also not surprising, Facebook takes the cake as the most visited social platform on mobile. We can all relate. When you’re standing there in the check-out line, waiting for [...]

One common characteristic across all successful professionals is a strong desire for self-improvement. We work hard at exercising, eating right, learning and staying ahead of the curve on technology and other aspects of modern culture that give us a competitive boost on our career trajectory. When it comes to overcoming hurdles, some are more uncomfortable than others. Here are the five top social barriers that might be a show-stopper to realizing your [...]

Most Small-to-medium-sized businesses (SMBs) struggle with marketing either because they don’t have a dedicated team so the person executing strategies is stretched thin or because the one person dedicated to it is overwhelmed by the speed at which marketing strategy and tactics change. If this is your situation, you’re not alone. Here are the trending marketing tactics and strategies you should pay special attention to – right now: Mobile First In late [...]

Many small business social media accounts are hit and miss because the person monitoring is often pulled in too many directions and struggles to maintain them due to lack of time. Those who stick with it, consistently engage on the platforms and create a relevant audience are the ones touting success when it comes to social selling. They’re also the smart ones using tools to cut down on the time spend. Here [...]

Think about the fact that unhappy employees drag the productivity of the whole organization down because they are already inherently 20% - 30% less effective and productive. Then think about all the overt and hidden costs of employee turnover such as interviewing costs (time) and on-boarding the new person (time). Now, think about how Company culture has become a driving factor in hiring and retaining the best talent especially in highly competitive sectors [...]

Social selling is the art and science of attracting prospects online via social media accounts. It involves intentional networking, placing relevant content where prospects will find it, making connections and engaging with them via , which in B2B mostly happens on Twitter and LinkedIn. Social selling can be done by brands but for this article we’re focused on how individuals can use social to attract the right audience, and which words to avoid when [...]

It might (not) be surprising that today’s workers are fearless when it comes to posting negative comments about their jobs. While Boomers and Gen-X-ers were predominantly brought up to be “polite” and keep those feelings private; the plethora of review sites from Ebay to Amazon to Yelp, alongside social media platforms, have paved a new path to fearless self-expression for all generations. Studies show that an alarming million-plus Tweets a year focus [...]

Thirty-seven billion dollars a year is how much money companies across the USA are wasting in salaries for employees to attend unnecessary meetings. In other words, the average US worker attends 62 meetings each month and half are reported as a waste of time due to lack of productivity. Ouch. And if we’re honest, most of us know this truth from firsthand experiences. Unless you’re the lone ranger, meetings are a necessity to [...]

A decade ago we still relied heavily on salespeople to show-and-tell why we should want their product. Now, the Internet is the official first stop for most purchasing interactions. We hop online and self-serve all the information we could possibly want before making a decision. This truth impacts all demand generation tactics including marketing, branding, sales and innovation. But there’s one thing that when put before all else, no matter the company size, will make [...]

Wondering if small business blogging really matters? Think you can’t compete with larger businesses and their big marketing budgets? It’s an honest concern many SMBs face but no need to worry. It’s not too late if you haven’t started blogging yet. If fact, a few recent Google updates make it easier for SMBs to reap the benefits of blogging. The value of blogging Blogs help search engines serve up content on topics and drive [...]

Understanding what differentiates you from your competitors and articulating those differences at the drop of the hat, are critical to your business survival. Especially if you're a small to medium sized Colorado Springs business. Without a clear differentiator, prospects and customers are left to their own devices to make the right purchasing decisions. And when that's the case, it doesn't matter much if you're selling hard goods like printers and copiers or [...]

In the summer months work generally slows down, people spend time on vacation, and your email might start to back up. This is why it’s important for you to spend some time cleaning up your office – both physically and electronically. Having a clean work environment can help you to stay on task and prevent distractions. A clean workspace is tied to an improved mental state; with a clear space you can [...]

If you own a small business, you are probably well aware of how important and vital it is to research and take advantage of all of the new technologies available to you. Productivity can make or break a company, so the more forms of technology you make use of, the better off you will be as a business. Make Use of Mobile Operations and IoT It is wise to take advantage of [...]

If printing is a big part of your life as a business, you are probably well aware of the large amount of money you spend on printing every single month. Here is how Xerox helps you save on printing and supply costs. Xerox Does a Quality Assessment for You You can save a great deal of money with Xerox because they will perform a quality assessment of your current printer usage to [...]

Buying a copier can be a difficult process and a big investment depending on the type and model you are looking for. You may be asking yourself where to buy a copier. In all honesty, the best answer would be that it depends. For small business printers, you may contact a dealer, search online or go into a brick and mortar shop. To support a larger organization, your office copier may need [...]

Getting new Xerox equipment might be just what your office needs to enhance productivity. However, there might be a few functions you are unfamiliar with and could use a little training on. Perhaps there is something you had no idea your device could do. To get the most out of your Xerox equipment, look into getting online help. What Can Online Training Do for You? While you can most likely teach yourself [...]

Whether you use a standard copier or multifunction printer, problems can arise at any time. You likely know a few ways to troubleshoot errors on a printer, so here are a few common copy machine issues and how to resolve them. Spots on Pages Spots are often the result of one of two things. Either the drum is worn out or the scanner mirror has dirt on it. You will need to [...]

Implementing a document management system can be a difficult task, but a managed print service provider can help ease the transition. When you speak with an MPS provider, they will ask a series of questions to help find the best system and solution for your business needs. Consider the following points: Will you be storing your documents on your own servers or in the cloud? When you upload documents, does the content [...]

As organizations continue to become more efficient and help workers be more productive, finding the right solutions for your individual office is critical. Digitizing your paper documents can greatly alter your office’s productivity and convenience. Turn to Scan to Cloud Document Management You can save a great deal of time and energy when it comes to administration, filing and retrieving documents. Switching over to a cloud-based document management system frees up physical [...]

Unnecessary and wasteful copying of documents can be a big drag on a company’s bottom line. Getting a printing assessment from a printing technology company can go a long way to optimize your print management. Assessment By looking at the unique way your office currently prints and copies, a printing professional can find areas for optimization. The way your office works with digital media will be assessed as well. Both digital and [...]

With all the document management systems available on the market today, it can be difficult knowing which one is the best choice for your business. Factors like cost, functionality, access and security all come into play, so it is important to examine all aspects before making your final decision. Here are a few specific things to look for when it comes to document management: Audit and Compliance: The system should allow access [...]

Between climate change and soaring energy prices, the sustainability of your office has never been more important. It has become a top priority for businesses, both big and small. Superficial efforts like planting a tree on Arbor Day just aren’t going to cut it anymore. It’s time to truly examine the ways you can make your office more sustainable and environmentally conscious. Here are a few examples of small changes that can [...]

Utilizing big data to streamline marketing and improve sales is becoming a commonplace business practice. What you may not realize is that big data can be used as part of your print management strategy. Learn how you can use data collection to control costs. 1. Start Collection for Internal Operations Look into the ways your intelligence tools can provide relevant information about document workflow. Your business is probably already using analytics for [...]

Don't you wish you could translate instantly translate your documents into any language you need? Well, you can essentially do that now with the Xerox easy translator service. This new service works with many new printers from Xerox. You can either scan your documents with a printer or photograph them with your smartphone and upload them via the mobile app. Instant Translation When it comes to the machine translation, you can get [...]

For businesses in any industry, it's becoming more important every year to take steps toward environmental friendliness. "Being green" is no longer just a catchphrase, it's a call for action to every company, small and large. Discovering sustainable print solutions for your business can improve your company's productivity and public image. Sustainable Solutions Can Be Budget Friendly Many people are under the impression that incorporating sustainable business solutions will increase costs and [...]

As more and more businesses are relying on mobile technology in their business processes, it’s important to take a step back to see what is truly working and beneficial in the long run. Xerox has a number of technologies and innovations that can help you to streamline your business processes and daily workflows. Here are a few: Mobile Printing With mobile printing solutions, you can print from any device that is connected [...]

No matter what type of business you run, you have important documents that you must keep on hand in order to run efficiently, safely and within the law. However, keeping track of file cabinets full of paper is tedious at best, which is why more companies are turning to document imaging solutions for help. Electronic imaging is easy to take advantage of. Use Imaging to Optimize Productivity With fewer file cabinets to [...]

How can scan to cloud technology help your business? Take advantage of new technology to take your business to the next level. Xerox enables you to scan and store your documents in the cloud as opposed to your personal computer. The cloud allows you to access your documents from any of your devices, so you can work remotely and stay in the loop even if you aren’t in your office. Your devices [...]

When you think of business automation and workflow improve, do you think of managed print services? We think you should, and the data supports that idea. The fact is, automating and improving workflows makes your company more efficient, more productive, and ultimately more profitable. How does managed print accomplish all of this? Through some common-sense planning, implementation, and optimization. Here's the scoop on managed print services. The Managed Print Difference Managed print [...]

Many offices need several different types of technology, if only occasionally. Most companies need to copy and print on a regular basis, so office managers may want to purchase both a copy machine and a printer. The drawbacks of this approach are that office machines tend to take up a lot of space, and stand-alone copy machines can be very expensive. A multifunction printer addresses multiple problems for some offices. Print A [...]

On paper, managed print services is all about the numbers. How many pages are printed, what supplies are used, etc. In reality, the point of managed print services is to make people's lives easier and help them improve their business practices. We believe the benefit of managed print services goes well beyond the statistics and data. MPS is designed to make your life easier after all. So, how can it help you? [...]

Without a strategy an organization’s print environment is likely to be chaotic and unmanageable. Some employees have a small, personal printer by their desk. Others use sophisticated, multifunction printers when a simple b&w printer would suffice. Spending time researching devices (for single and office-wide use) and inventorying and ordering supplies is time consuming on administration. Networked printers often cause problems for workers and require IT help for fixes. So, how can these [...]

Some of the business challenges that your company faces may differ from other companies, but each must answer the question of how to sell products or services. Big software companies like Dropbox and Salesforce differ on the approach to sales and gaining new users. Dropbox relies on a word-of-mouth approach, while Salesforce targets enterprise-level sales. Each style has its benefit. Acquiring sales through word-of-mouth involves a great deal of customer service, marketing [...]

In an effort to improve your business efficiency, you have probably considered many cost-cutting measures and implemented new procedures to make work flow smoothly. There may be an area of your work infrastructure that you have overlooked, either because you may not think you can restructure it or you do not judge it to be a big enough issue to address. Document management is worth a double-take, however, because your entire staff [...]

Spring is fast approaching, and now is a perfect time to finally tackle your office's paper clutter. If your company hasn't already been digitizing incoming paper, you probably have an ever-growing filing cabinet full of possibly useless, hard-to-access files. Arm yourself with a scanner, a document management system, and a big mug of coffee, and use these tips to get started. Digitizing Your Office Files Digitizing is an essential part of any [...]

Choosing office equipment for your business doesn't have to be difficult. Options abound, but answering a few simple questions will help to narrow down your choices, especially when it comes to printers. While choosing the printer with the lowest sticker price may seem like a good idea, a good rule of thumb to follow is that low-cost printers often use higher priced consumables, and they use more of them. The professionals at [...]

Your company has unique goals, visions, standards, and policies. There is nothing cookie-cutter about your establishment in its finances, set up, employees and workflow. Managed print services have worked for many other businesses both big and small, but how do you know for sure that it's right for your company? What's your printing equipment situation? Perhaps you have a fleet of machines filling an entire designated room. Maybe you only have one [...]

Many organizations are making the move towards being more environmentally conscious. Those organizations find that going green is more than just good for the environment: going green makes for a more attractive bottom line. For businesses looking to save money and go green, managed print services is the way to go. Preferred Document Solutions in Colorado Springs, in partnership with Xerox, is here for all your managed print needs. What can Xerox [...]

Looking for an easy way to make your company more environmentally friendly, cost effective, and efficient? Why not start with document management? Businesses in Colorado Springs can benefit from document management from Preferred Document Solutions. Document management helps solve the problem of ineffective data management. With document management services through PDS, companies will see a better bottom line, improved security, and more. Save Money Document management services equal savings on things like [...]

The goals of many businesses include saving money and being more efficient. Office equipment is an often overlooked way of realizing those goals. Upgrading to a multifunction printer is an easy way to cut costs, consolidate, and regain office space. Preferred Document Solutions offers several options for multifunction printers, making it easy to find the right product for you. Making the switch to a multifunction printer includes the following benefits: Improve Efficiency [...]

Printing is expensive: from ink cartridges to paper, the supplies you need to print cost money and can burden the environment. Did you know there is a better way to print? Preferred Document Solutions and Xerox want to offer you a better way to print. The new Xerox ColorQube can help you go green and save green. So what makes the ColorQube better? Lower Cost Why pay for all that color if [...]

When was the last time a business asked you to complete a short customer service survey after a purchase or other experience? Last week? Yesterday? Customer service surveys have become commonplace for one very important reason—without your customers you're out of business, period. If you've been seeking new ways to improve overall customer satisfaction within your business, you'll want to give Document Management some serious consideration. Don't Even Think About Making Them [...]

Managed print services is growing rapidly. Businesses of all sizes are realizing the substantial benefits achieved by outsourcing their print environment. By outsourcing the entire document process, from devices to document workflows and services, companies are seeing considerable cost reductions. First Things First Learn From a Fleet Assessment The first step in the managed print services processes is an assessment of your current fleet. Many businesses have lost track of how many [...]

Xerox understands how important it is for businesses to protect not only their information, but that of their customers. Recent high profile security breaches have left businesses shook up, and their customers unsure of who to trust. That's why it's more vital than ever to make sure the companies you partner with are doing their part to provide the security you need. Xerox prioritizes security, so you can place your confidence in [...]

Are you experienced crowded offices that impede workflows? Perhaps you've even considered a move to new quarters or a renovation. What if gaining more space and increasing productivity was as simple as replacing some aging office equipment? A multifunction printer not only improves office productivity, it frees up valuable office space. Replacing four isolated pieces of aging technology—the office printer, copier, scanner and fax machine—with one sleek, space-saving multifunction printer can be [...]

Did you know the average office worker produces 1.5 pounds of paper waste per day? For a company with 20 employees, that translates to 150 pounds per week, and a staggering 7,800 pounds per year. Even more astonishing, U.S. landfills are deluged with over 150 million pounds of spent toner cartridges each year. Aside from the financial drain on company revenues, that number represents a significant impact on the environment. For companies [...]

Managing your print infrastructure is a sure way to control costs. With no specific tools in place to track print spending, these costs can get out of control quickly. With a partnership like managed print services from Preferred Document Solutions and built-in cost controls from Xerox technology, businesses can expect to save up to 30% on their total print infrastructure. Cost Control from Xerox Technology Xerox helps companies meet their cost control [...]

IT departments and users love Xerox ColorQube printers, and for good reason. With intuitive features and advanced software, downtimes are infrequent, freeing up IT staff for other projects. End-users appreciate clear front-panel interfaces, easy troubleshooting, and hassle-free drop-in ink sticks. More Hassle-Free Features Easy to use front panels. With large icons and embedded help videos, users can access easy-to-read and understand instructions without contacting IT staff for help. Users can troubleshoot problems, [...]

If you've been looking for new ways to increase productivity and simplify workflows in your office, you'll want to take a serious look at the Xerox ColorQube 9300 Series. This innovative printing technology provides unparalleled convenience and reliability. An alternative to inkjet and toner cartridges, the ColorQube features patented Solid Ink Technology for unmatched convenience and sharp color printing. Innovation The Xerox Next Generation Smart Controller Platform— How does 95 pages per [...]

Everyone loves color. Color printing has more impact than black and white, drawing attention to documents in a way that plain black and white text cannot. Color can highlight a graph on a business report or draw the eye to important information. Until now, color printing had been a lot more expensive than black and white printing, which is why a lot of companies chose to settle for less color when what [...]

If your company is among the growing number of responsible businesses who care about their impact on the environment, you'll be excited about the Xerox ColorQube and its patented Solid Ink Technology. A green alternative that can significantly reduce printing waste, the Xerox ColorQube can put your company solidly on the path to sustainable, green printing practices. Environmental Benefits Energy Star Qualified. This voluntary rating is granted only to products that offer [...]

Doing business with Xerox has many wow-factors. If you've done any research at all, you probably keep making new discoveries about the green, money-saving advantages of Xerox. Are you ready to learn about another one? Let's discuss the efficient effects of Solid Ink - a color printing technology. This ink was invented in 1986 in the Tek Labs and available for sale in 1991. It just keeps getting better. Today there are [...]

Xerox ConnectKey just may be your key to connection. If you're struggling with online security issues, then there is good news for your business. Xerox ConnectKey offers Security Virus and malware protection are critical for your business. ConnectKey offers features and technologies that safeguard your company's information. Data distribution is at risk and so that's why Xerox has technology like McAfee, Cisco TrustSec integration, Common Criteria Certification, and 256-bit Encryption. Your security [...]

Paperless is becoming the new norm. Businesses are realizing the vast benefits of electronically stored files with document management. Efficiency and productivity in the workplace have boosted. Paperless offices have an environmentally-friendly, simple and spacious feel. Less clutter and more money are making businesses smile. So many changes happening at the internal heart of the companies, but do the customers even notice the difference? Are they getting the good end of the [...]

Choosing a managed print services provider for your Colorado Springs business? Consider these tips to help you make a good choice. A Detailed Assessment A detailed analysis of your current print infrastructure provides a starting place for a successful managed print services relationship. A thorough assessment of printing practices and document analysis across your Colorado Springs organization will help provide a roadmap for improvements and savings. This assessment may also pinpoint areas [...]

For simple, secure printing, Xerox ConnectKey delivers affordable, customized solutions for businesses of all sizes. Here's why: McAfee Security & Whitelisting Technology Are your multifunction printers a point of vulnerability, exposing your sensitive information to hackers and malware? Many IT departments overlook MFPs, giving preference to focusing on virus protection for computers. But any device that's connected to company networks is vulnerable to attack, and that includes multifunction printers. For example, hackers [...]

If you’re considering implementing a document management system for your business, it may seem like choosing simple off-the-shelf document management software is the easiest way forward. Offering storage space so users can share documents, these storage repositories are gaining in popularity. But are they the best solution for your company? Why Electronic Document Management? For starters, it helps to establish why electronic document management is a good idea in the first place. [...]

Document management: "Coordination and control of the flow (storage, retrieval, processing, printing, routing, and distribution) of electronic and paper documents in a secure and efficient manner, to ensure that they are accessible to authorized personnel as and when required." - businessdictionary.com Does your current document management system, paper or electronic, work for your Colorado Springs organization, or against it? Can you retrieve a document in seconds, or does a document search require [...]

If you're searching for new ways to cut operating expenses (and who isn't looking for new ways to cut operating expenses?), it's possible you've overlooked the costs associated with your organization's print infrastructure. Many businesses spend far more on printing than they realize. The reason much of a company's printing expenses are unknown is because they typically are paid for from many different budgets. For example, the power to operate devices comes [...]

Wouldn't we all like to print more often in color? Color makes a bigger impact and we tend to remember it longer. Cost considerations and permanency are the reasons most often given for sticking with black and white, but patented Xerox Solid Ink technology has offered a solution to both of these problems. Find out why everyone from busy office managers to school photographers are making the switch to solid ink. How [...]

Even if you've explored every avenue to reduce costs for your small to medium Colorado Springs business, it's possible there's one opportunity, manged print services, you've overlooked. Your company may be able to save up to 30% on the total cost of your current print environment with managed print services. The Managed Print Services Solution Centralizing management of your print devices can help your company balance budget constraints with business requirements. Here [...]

Going paperless in the office is one of the fastest growing trends in business today. If you haven't had the time or inclination to take a hard look the advantages to be found for your Colorado Springs business, you may be surprised at what you find. Going paperless is easier than you think. How's That Going to Work? Even though we're a long way from the 100% paperless business model, it truly [...]

It can be difficult to pinpoint the exact cost of business printing. While many companies are doing all they can to adopt paperless workflows, printing remains an important business component. As knowledge workers become more mobile, security during printing is an ever increasing challenge. Managed print services can help you address these issues and more. The Clear Benefits A managed print services partnership can help your company gain control of your total [...]

You could fill your Colorado Springs offices with multiple printers, copiers, scanners and fax devices, but why do that when one multifunction printer can do the job of all of these devices at once? Choosing the right multifunction printer for your needs is important. You'll want your MFP to be able to easily keep up with print volumes, produce the quality you require, and do so without breaking the budget. Consider these [...]

While efforts to go to paperless are growing, the office copier is far from obsolete. As an essential part of your fleet of office equipment, your printers and copiers can help give your business a competitive advantage. A Few Key Advantages Professional finishing features—A state-of-the-art office printer gives your business the ability to produce professional quality materials in-house. Impress your customers with vibrant brochures and pamphlets that show off what your company [...]

If you've made a commitment to go green in your Colorado Springs office, you're in good company. According to a recent report from the Office Depot Small Business Index, 61% of small businesses are making real efforts to implement environmentally sustainable office practices. That figure is expected to rise, with 70% saying they've got plans to go green in the foreseeable future. Popular Go Green Initiatives With recycling topping the go green [...]

You do everything you can to control operating costs in your Colorado Springs offices. One hidden expense that many businesses unknowingly overlook is the cost of creating documents. With estimates as high as 6% to 15% of annual revenues, a tried-and-true cost control strategy can make a huge difference. Another vulnerability causing many small businesses concern is document security, especially during printing and sharing. Your Challenges, Defined Unclaimed documents at office equipment [...]

Finding new ways to improve workflows while reducing costs is never far from the mind of any business owner. Your Colorado Springs business can achieve both goals through a managed print services solution. Here's how it works: Managed Print Services Explained A managed print services provider helps companies gain visibility and control of their total print environment, from document output to device management. Companies see improved productivity and cost reductions of up [...]

Your Colorado Springs firm may face some unique challenges, but one challenge you share with every other business is the need for an effective document management solution. Document management can help your business improve revenues, meet government regulatory compliance mandates, improve workflows and protect your company from security threats. How Document Management Helps Improve your bottom line: Research shows that office staff can spend up to 40% of their day searching for [...]

One of the most beneficial tools in your office equipment arsenal is your scanner. Whether your goal is to go completely paperless or to streamline office processes for your Colorado Springs business, using your scanner to its fullest potential is a great way to meet those goals. Improve Office Processes Find everything faster. Did you know that knowledge workers spend up to 30% of their time searching for documents in paper storage [...]

You've likely invested some serious capital in the office equipment that keeps your Colorado Springs business running on a daily basis. Keeping it maintained and operating at peak performance is crucial to your productivity. That's why it's so important to trust your office equipment to the best in the industry when it comes to service and maintenance. Ask the Right Questions A reputable service provider won't mind when you take the time [...]

From key organizational decision makers to mid-level staff, today's employees want to stay connected, both in the office and out. An electronic document management strategy can help your Colorado Springs company streamline the entire process. Here's the how and why: Keep Business Moving Forward Your employees aren't static, and your information shouldn't be, either. At Preferred Document Solutions, we can help connect your employees with your information, no matter where they happen [...]

Your Colorado Springs printers should be reliable partners that help you keep workflows moving along at a steady and predictable pace. Unfortunately, the reality is often much different. Printers use up toner at alarming (and costly) rates; downtimes interfere with project deadlines, and no one has a clear idea of how much it's all costing. Fortunately, there's no reason to be resigned to the printer status quo. Managed print services can turn [...]

In the business world, conversation swirls around efficiency and productivity. These aren't just buzzwords to throw into your quarterly presentations; your company's efficiency and productivity directly impact your profitability. You could have a better product, a better sales team, and a better strategy, but without high efficiency and enhanced productivity, you could still lose out to your competition. So how can you boost productivity and efficiency in your business? One of the [...]

Have you considered leasing your next copier instead of purchasing? This solution has become more popular over the past years, especially as business owners realize that they can save money and make things simpler with leasing. Leasing is a great option when your business is growing rapidly since it's flexible. It's also a good solution if you're looking for a way to upgrade your technology regularly. Here are a few of the [...]

Finding the right managed services provider in Colorado Springs can be tricky, but it's vital that you find the perfect fit. When you choose a managed services provider, you're doing much more than deciding on a new vendor. You're partnering with a company with the shared goal of improving your business. Make sure it's the right partnership, and your company will benefit. Finding the Right Partner Knowing when you've found the right [...]